30th Anniversary Fundraiser

Before guests arrive

• Load in all check-in materials.
• Set up both check-in tables.
• Make sure the check-in area is clean, organized, beautiful, and functional.
• Test the check-in process before VIP entry.
• Confirm programs, drink tickets, VIP name tags, pens, guest lists, VIP lists, and devices are ready.
• Set up the name tag high top table past the step and repeat for general admission guests.
• Confirm the greeter flow from entrance to check-in to photos to event space.

During check-in

• VIP check-in begins at 10:30 AM.
• General admission check-in begins at 11:00 AM.
• We are expecting approximately 100 VIP guests and 150 general admission guests.
• Every guest should be checked in.
• If a guest is not on the list, write down their name and ask them to fill out their own name tag.
• Every guest gets a program and a drink ticket as they walk in.
• VIP guests also receive their name tag at the entrance.
• General admission guests pick up their name tag at the high top table past the step and repeat.
• Direct guests to photos, auction, raffle, seating, and event areas.
• Keep the line moving warmly and efficiently.
• Goal: most guests checked in by 11:30 AM, before the fashion show call.

After main check-in / breakdown

• At least one person stays available for late arrivals.
• Break down and repack check-in materials when check-in slows.
• Pack check-in materials into the correct labeled bins for load-out.

Before the show

• Shelter dogs are expected to arrive around 11:00 to 11:10 AM. Edna arrives with Zino, Ezra, and Chewy.
• Assistants: have water bowls ready for the dogs on arrival and again after the show.
• Handlers: take your assigned dog on arrival. Give them time to potty, water if needed, and a calm walk to stretch their legs.
• Handlers: watch your dog closely. If the dog seems stressed or uncomfortable, tell a lead right away. The dog does not have to participate. Move them to a quiet area to relax.
• Leads: manage the overall flow and timing of the show.
• Leads: line up dogs and handlers along the path in the order of appearance. See the order below.
• Leads: hand out the outfits to the handlers.
• Handlers: dress your dog and make sure they are comfortable and runway-ready.
• Handlers: line up in order with plenty of space between dogs before approaching the stairs.
• Leads: do a final check of dogs, outfits, handlers, and lineup before the show begins.

During the show

1. Leads cue the next handler when it is time to approach the runway entrance.
2. The handler brings the dog to the designated board member or walker.
3. Entrance cues the board member and dog onto the runway.
4. The board member and dog walk the runway.
5. The handler walks around to the exit area to be ready for the dog.
6. At the runway exit, the board member hands the dog to the exit person.
7. Exit returns the dog to their handler right away and gets ready for the next dog.
8. The handler moves away from the exit area, removes the outfit, and hands the clothing to an assistant.
9. The handler returns the dog: shelter dogs go back to Edna for transport, alumni dogs go back to their family or designated person.

Keep the entrance and exit areas clear so the next dog can move through safely.

After the show

• Assistants: collect each outfit as the dogs exit.
• Place all shelter dog outfits together in the designated box.
• Make sure the staging and runway areas are clean.
• Confirm every dog is safely back with their transporter, handler, or family.
• Make sure water is available for the dogs after the show.